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Home » Forms, Policies & Reports » Policy Library » PVAMU Administrative Procedures » Human Resources » Employment in Security Sensitive Positions

Human Resources

60.16 Employment in Security Sensitive Positions Issued: March 25, 2002

1.      System Regulations

         System Regulation 31.99.14 Criminal History Information governs the use of criminal history record
         information pertaining to applicants for employment in security sensitive positions.

2.      University Procedures

         2.1     Use and Disposal of Criminal History Record Information

                   a.    Employing departments may consider criminal history records for the purpose of
                          evaluating applicants for employment in security sensitive positions. Employment may
                          be denied to any applicant who fails to cooperate in providing a complete set of
                          fingerprints upon request.

                   b.    To obtain criminal history records, the Human Resources Department will provide the
                          University Police Department with a written request and copies of the signed Security
                          Clearance forms. The University Police Department will obtain and provide the criminal
                          history record information to the Human Resources Department.

                   c.    The Human Resources Department will notify the employing department by confidential
                          correspondence of any applicants whose criminal background check yielded a criminal
                          record.

                   d.    Once the employing department has selected an applicant for the position, it will ensure
                          that the criminal history record documentation is returned to the Human Resources
                          Department in a confidential manner.

                   e.    The Human Resources Department will return all criminal record documentation to the
                          University Police Department for disposal.

                   f.     The University Police Department will destroy all criminal history record documentation
                          returned by the Human Resources Department and will maintain an appropriate record
                          of such.

        2.2     Positions Designated as Security Sensitive

                 The University has designated the following positions as security sensitive:

a.     positions that handle currency,
b.     positions that have access to sensitive computerized databases,
c.     positions that have access to a master key, and
d.     positions employed in one of the following departments:

Human Resources Department

Fiscal Affairs Department

Information Technology Services Department

Office of the President

Office of the Provost and Vice President for Academic Affairs

Office of the Vice President for Student Affairs

Office of the Vice President for Finance and Administration

Office of the Vice President for University Operations

Office of the Vice President for Research and Development

University Police Department

e. the University's Discipline Officer position

2.3 Notification and Acknowledgment of Security Sensitive Position

The Human Resources Department will ensure that:

a.     the Determination of Security Sensitive Position section of all Position Description Questionnaires is properly completed and signed;
b.     all job postings for positions identified as security sensitive clearly indicate such;
c.     all applicants for a security sensitive position provide a signed Security Clearance form with their application; and
d.     all employees in security sensitive positions sign the Security Sensitive Position

Acknowledgment section of the Position Description Questionnaire.

Contact: Director of Human Resources