Q&A - Account Review and Certification

Why is the SA (support account) responsible person not updated?

To update the SA responsible person in FAMIS, the department will need to submit an  “Account Profile” to update documents with the General Accounting Office. The SA responsible person's name will not be updated in the account review and certification document until General Accounting completes “Account Profile” updating in FAMIS.

 Does the department need to review the GL (general ledger) fund balance?

Yes, the GL account responsible person is responsible to review the GL fund balance. SL (subsidiary ledger) accounts expenditure will be rolled over to GL account to reflect in the GL fund balance. The GL accounts responsible person should monitor the overall GL fund balance.

 How does the reconciliation staff get the SL account number? Where is the account balance located in FAMIS?

The reconciliation staff downloads data from FAMIS through Business Objects data warehouse.  Data in the notice is not modified from FAMIS. Department can confirm the SL account balance from FAMIS screen 19 and confirm the GL fund balance from FAMIS screen 18.

Why are some “0” balance SL accounts shown in the list?

If transactions (budget, purchases, expenditures, etc) occurred during the quarter on a certain SL account, the "0" balance SL account will show up in the report, even though the available balance is "0".