PVAMU Administrative Procedures

01 General

1.01 Overview of Administrative Procedures Manual

02 President's Delegations and Authorizations

2.01 Written Communications to Outside Agencies
2.02 Contracting Delegations
2.03 Approval of Grant and Contract Proposals
2.04 Legal Actions

10 Procurement

10.01 Interdepartmental Orders
10.02 Purchase Orders
10.03 Non-Travel Advances
10.04 Central Stores
10.05 Central Receiving
10.06 Surplus Property
10.07 Determination of Employee Work Status
10.08 Unallowable Purchases
10.09 Banquet Charges
10.10 Independent Contractor Service Agreements
10.11 Request for Proposal (RFP) Procedures
10.12 Institutional Memberships

20 Budget & Payroll

20.01 Budget Changes
20.02 Regular Form 500s
20.03 Budget Verification Documents
20.04 Payroll Preparation Reports
20.05 Supplemental Pay
20.06 Clearing Budget Deficits
20.07 Distribution of Indirect Cost
20.08 Lump Sum Termination Pay
20.09 Communication Service Allowance

30 Cash Management

30.01 Cash Receipts
30.02 Gift Processing
30.03 Matching Gifts
30.04 Collection of Receivables
30.05 Returned Checks
30.06 Working Funds
30.07 Petty Cash Funds

40 Accounting and Safeguarding of Assets

40.01 Fixed Assets Inventory
40.02 Monthly Financial Statements
40.03 Security and Use of Golf Carts
40.05 Key Control Policy
40.06 Security of Personal Computers
40.07 Use of Buildings
40.08 Telephone Use
40.09 Student Information System (SIS+) Access and Security
40.10 Financial Accounting Management Information System (FAMIS) Access and Security
40.11 Administration of Sponsored Programs
40.12 Vehicle Fleet Management
40.13 Administration of University Construction and Maintenance Projects
40.14 Use of Licensed Commercial Software
40.15 Password Policy

45 Traffic and Parking

45.01 Traffic and Parking Regulations

50 Travel

50.01 Travel Approvals and Reimbursements
50.02 Travel Advances
50.03 Travel Regulations and Training
50.04 Travel Contracts
50.05 Central Billing Account
50.06 Student Travel Procedures
50.07 Local Funds Travel Allowance Guide
50.08 Corporate Credit Card

60 Human Resources

60.01 Employment Procedures
60.02 Employee Clearance from the University
60.03 Employee Transfer
60.04 Employee Promotion
60.05 Employment of Foreign Nationals
60.06 Acceptance of Personal Gifts by Employee
60.07 Smoking
60.08 Establishing, Changing & Updating Budgeted Positions
60.09 Employee Registering as Students
60.10 Classified Pay Plan
60.11 Position Titles and Title Codes
60.12 Staff Development Program
60.13 Emergency Leaves of Absence with Pay
60.14 Annual and Sick Leave
60.15 Contract Workforce
60.16 Employment in Security Sensitive Positions

70 Students

70.01 Installment Carrying Fee
70.02 Installment Late Fee
70.04 Release of Fiscal Holds
70.05 Dropping Students for Nonpayment
70.06 GSL Delayed Disbursement
70.07 Administrative Pending
70.08 Student Accident Insurance
70.10 Scholarships, Fellowships, Assistantships and Stipends
70.11 Student Employment
70.12 Book Vouchers
70.13 Criteria for State Funded Scholarships
70.14 Tuition Rebates for Certain Undergraduates
70.15 International Education Financial Aid Fund
70.16 Administration of Student Organization Funds
70.17 Student Grievance Procedures - Discrimination
70.18 Lab and Equipment Access Fees

75 InterCollegiate Athletics

75.01 Athletics - Affiliated Fund Raising Organizaitons

80 Academic Programs and Faculty

80.01 Text Book Adoptions
80.02 Faculty Workload and Reporting Requirements
80.03 Granting Honorary Degrees
80.04 International Study Abroad Program
80.05 International Work Abroad Program
80.06 Distance Learning
80.06 Attachment DL1 Planning, Development, Approval and Review of Distance Learning Education Programs
80.06 Attachment DL2 Faculty Orientation/Training for Distance Learning
80.06 Attachment DL3 Planning, Development, Approval of Distance Education Courses
80.06 Attachment DL4 Evaluation of Other Organization's Instructional Materials for Distance Education Courses
80.06 Attachment DL5 Evaluation of the Credentials of Other Institution's Faculty for Distance Education Courses
80.06 Attachment DL6 Evaluation of Distance Learning Faculty
80.06 Attachment DL7 Establishment of Teaching Load for Distance Learning Faculty
80.06 Attachment DL8 Intellectual Property Rights - Technology Mediated Materials

80.07 University Distance Learning Council
80.08 Course and Program Inventory Updates: Calendar Deadline
80.09 Faculty Senate
80.10 Complaint and Appeal Procedures for Faculty Members
80.11 University Academic Council Bylaws

85 Public Affairs and Development